--- title: Assigning teacher absences from the staff record. description: Assigning teacher absences from the staff record | Help & Support — GO 4 Schools --- [Skip to content](https://supporttest.go4schools.com/mis/assigning-teacher-absences-from-the-staff-record#main-content) ![GO logo](https://supporttest.go4schools.com/hubfs/GO-logo.svg) - [Tickets](https://146391209.hs-sites-eu1.com/tickets-view) - [Sign out](https://146391209.hs-sites-eu1.com/_hcms/mem/logout) Open main navigation Close main navigation - [Tickets](https://146391209.hs-sites-eu1.com/tickets-view) - [Sign out](https://146391209.hs-sites-eu1.com/_hcms/mem/logout) - [Contact us](https://www.go4schools.com/contact) [Contact us](https://www.go4schools.com/contact) How can we help you? - There are no suggestions because the search field is empty. 1. [GO 4 Schools MIS](https://supporttest.go4schools.com/mis?hsLang=en-gb) 2. [Cover management](https://supporttest.go4schools.com/mis/cover-management?hsLang=en-gb) # Assigning teacher absences from the staff record. **Assigning teacher absences for cover from the staff record.**  In the individual staff record page go to the **Absences** block to set a staff absence.  Select **+Add new absence** to add the specific information regarding the absence.  All absences are in date order and visible for the current Academic year.  Previous absences can be viewed by changing the year. For each absence a count of total working days lost will be visible.   There is also an audit trail to view all edits to the record. Absences can be recorded for working days lost and also internal absence for when the staff member is on school premises and undertaking duties that may require cover. These are shown via the tick box and days lost can be recorded as 0.  ![](https://supporttest.go4schools.com/hs-fs/hubfs/image-png-Apr-10-2026-10-22-33-3773-AM.png?width=940&height=232&name=image-png-Apr-10-2026-10-22-33-3773-AM.png) To add any absence select either the '**+Add new absence'** or '**+Add  new internal absence'** as applicable and a new line will be added.  The absence category for external absence is taken from the terminologies and can be selected from a drop down menu.  These are taken from the CBDS for the workforce census so are not editable terms.  It is important to record the specific timeframe of a staff absence so this accurately shows in the Cover diary. ![](https://supporttest.go4schools.com/hs-fs/hubfs/image-png-Apr-10-2026-10-23-13-0910-AM.png?width=940&height=489&name=image-png-Apr-10-2026-10-23-13-0910-AM.png)  Select the 'edit' next to the absence period to view a modal, note that staff absence dates should not overlap:  ![](https://supporttest.go4schools.com/hs-fs/hubfs/image-png-Apr-10-2026-10-24-01-3314-AM.png?width=940&height=39&name=image-png-Apr-10-2026-10-24-01-3314-AM.png)  Now select the date for  the absence and specific details from the modal.  ![](https://supporttest.go4schools.com/hs-fs/hubfs/image-png-Apr-10-2026-10-24-39-2487-AM.png?width=940&height=435&name=image-png-Apr-10-2026-10-24-39-2487-AM.png) ***Whole day absence*** By default all periods for the day will be ticked and todays date will display. ***Period absence*** If the staff member is absent only for specific lesson periods then these can be selected in the ‘Period’ range. The periods on display will reflect the structure of the timetable.  ***Session absence*** If the staff member is absent only for the AM or PM session (morning or afternoon) then either of these can be selected. ***Period of absence*** If toggled ‘To date’ then a date range can be added from the date at the top of the modal until the date selected in this area.  The number of absent days will then need to be added to the record. Click **save** and then re-save the staff record page.  - [General](https://supporttest.go4schools.com/mis/general?hsLang=en-gb) - [Academic Year Set Up](https://supporttest.go4schools.com/mis/academic-year-set-up?hsLang=en-gb) - [Student records](https://supporttest.go4schools.com/mis/student-records?hsLang=en-gb) - [Courses](https://supporttest.go4schools.com/mis/courses?hsLang=en-gb) - [Timetables](https://supporttest.go4schools.com/mis/timetables?hsLang=en-gb) - [Cover management](https://supporttest.go4schools.com/mis/cover-management?hsLang=en-gb) - [Exams](https://supporttest.go4schools.com/mis/exams?hsLang=en-gb) - [Reports](https://supporttest.go4schools.com/mis/reports?hsLang=en-gb) - [MIS Communications](https://supporttest.go4schools.com/mis/mis-communications?hsLang=en-gb) - [Settings](https://supporttest.go4schools.com/mis/settings?hsLang=en-gb) - [Census](https://supporttest.go4schools.com/mis/census?hsLang=en-gb) - [Staff records](https://supporttest.go4schools.com/mis/staff-records?hsLang=en-gb) - [Roles and Permissions](https://supporttest.go4schools.com/mis/roles-and-permissions?hsLang=en-gb) - [Admissions](https://supporttest.go4schools.com/mis/admissions?hsLang=en-gb) - [Agencies and agents](https://supporttest.go4schools.com/mis/agencies-and-agents?hsLang=en-gb) - [Video Guides](https://supporttest.go4schools.com/mis/video-guides?hsLang=en-gb) Copyright © 2026, GO 4 Schools