Checklist for Exams Officers
Pre-season preparation
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Generate Candidate numbers & UCIs Managing candidate numbers and UCIs : GO 4 Schools
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Candidate numbers are issued in the order that students are displayed.
Existing UCIs can be added manually or uploaded in bulk.
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Add/remove Exams Access Arrangements Assigning Access Arrangements : GO 4 Schools
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Access arrangements can be created and assigned to suit the school’s requirements (subject to JCQ regulations). These then feed into exam timetables and seating plans.
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Set up exam rooms Managing Exam Rooms : GO 4 Schools
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A room must be designated as an Exam room to be assigned to a session. |
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Add private candidates External/private candidates : GO 4 Schools
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Adding private candidates to the system will include them in all areas, e.g. entries, timteables, seating plans, etc.
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Exam Seasons and Basedata
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Create exam season Setting up exam seasons : GO 4 Schools
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Both internal and external exam seasons can be created. |
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Import external basedata External exam basedata : GO 4 Schools
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Core basedata – basedata that is available on the public pages of the awarding body websites Centre basedata – centre-specific basedata that is only available on the secure pages of the awarding body websites, e.g. BTECs.
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Create internal basedata Internal Basedata : GO 4 Schools
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Internal basedata can be created, or cloned from a previous series. |
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Add exam staff to season |
Exam staff can be assigned as Invigilators and/or Facilitators. Adding them to your season allows staff timetables to be produced.
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Entries
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Make entries Making exam entries : GO 4 Schools
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Including amendments/withdrawals.
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Submit entries (external season only) Exam submissions : GO 4 Schools
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Entries can be submitted via EDI (A2C), or via the awarding body secure site using a downloadable entry file
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Reports and Timetables
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Produce Entry list reports for Heads of Department Exam entries report : GO 4 Schools
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Has the option to include a signature, date and custom note field.
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Produce Finance reports Exam finance reports : GO 4 Schools
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Reports can be printed or downloaded for use in Finance systems. All fees are in sterling.
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Statements of Entry Exam Statements of Entry : GO 4 Schools
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Has the option to include a signature, date and custom note field. Exam fees can be included, if required. Statements can be printed or downloaded.
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Exam timetables Exam timetables : GO 4 Schools
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GO produces Skeleton, Staff and Candidate timetables. All can be downloaded or printed.
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Seating plans
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Resolve clashes Managing Exam Clashes : GO 4 Schools
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The Schedule will display a flag if there are unresolved clashes in a session. |
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Disable Access Arrangements Managing Access Arrangements for Individual Exam Sessions : GO 4 Schools
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Candidate’s Assigned Access Arrangements can be disabled for individual exams.
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Create and print seating plans & registers |
Seating plans can be copied from one exam to another.
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Exam results
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Upload exam results Managing exam results : GO 4 Schools
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Upload results using EDI files, or enter results manually. |
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Upload Actual grades Uploading actual grades : GO 4 Schools
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GO will produce the Actual .CSV upload file based on results imported into the Exams module.
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