--- title: Managing Exam Rooms description: Managing Exam Rooms | Help & Support — GO 4 Schools --- [Skip to content](https://supporttest.go4schools.com/mis/managing-exam-rooms#main-content) ![GO logo](https://supporttest.go4schools.com/hubfs/GO-logo.svg) - [Tickets](https://146391209.hs-sites-eu1.com/tickets-view) - [Sign out](https://146391209.hs-sites-eu1.com/_hcms/mem/logout) Open main navigation Close main navigation - [Tickets](https://146391209.hs-sites-eu1.com/tickets-view) - [Sign out](https://146391209.hs-sites-eu1.com/_hcms/mem/logout) - [Contact us](https://www.go4schools.com/contact) [Contact us](https://www.go4schools.com/contact) How can we help you? - There are no suggestions because the search field is empty. 1. [GO 4 Schools MIS](https://supporttest.go4schools.com/mis?hsLang=en-gb) 2. [Exams](https://supporttest.go4schools.com/mis/exams?hsLang=en-gb) # Managing Exam Rooms #### **Permissions** To manage exam rooms the following permissions are required: - Can view exams - Can manage exams - Can view premises - Can manage premises ![A screenshot of a computer AI-generated content may be incorrect.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-09-01-59-4109-AM.png?width=398&height=406&name=undefined-Apr-10-2026-09-01-59-4109-AM.png) #### **Designating rooms as 'Exam rooms'** Rooms can be designated as Exam rooms from **School** -\> **Room Management**.  To make these changes, users must have the permission ‘**Can manage premises**’. See [Managing premises](https://support.go4schools.com/en/support/solutions/articles/80001165055) Select the relevant room from the room list and turn on the Exam room toggle to display more fields. Enter the room capacity and select the room layout.  The exam capacity can be different from the main room capacity.  If using Grid, enter the number of rows and columns.  Rooms will be automatically set to have seat A1 in the top left corner, but this can be changed using the Seat A1 location drop down menu.  If using Custom, the layout is designed for each session when seating.  The layout of all rooms can be edited for individual sessions, if required. ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-09-01-59-1393-AM.png?width=670&height=600&name=undefined-Apr-10-2026-09-01-59-1393-AM.png) #### **Assigning exam rooms to a session** Rooms are allocated to each session, as required.   Open the relevant session by clicking on the AM/PM link from the Schedule, click on the **Rooms** tab and **Assign exam rooms.** ![A white background with black text AI-generated content may be incorrect.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-09-01-59-8836-AM.png?width=670&height=114&name=undefined-Apr-10-2026-09-01-59-8836-AM.png)  Click in the box next to the room(s) that are required for this session (or select all rooms by clicking in the check box at the top) and click on Confirm.  Room capacity is displayed for information.   ![A screenshot of a computer AI-generated content may be incorrect.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-09-02-00-0829-AM.png?width=668&height=491&name=undefined-Apr-10-2026-09-02-00-0829-AM.png) ![A screenshot of a calendar AI-generated content may be incorrect.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-09-01-59-6496-AM.png?width=670&height=361&name=undefined-Apr-10-2026-09-01-59-6496-AM.png) From the Rooms tab, you can also: #### **Edit a room start time** To change the start time for a room for the selected session, click on the **Edit start time** button.   Choose a new start time by either setting the time picker, or by selecting an existing start time (any start times that have been set for this session will be displayed).  The new start time will be applied to all exams taking place in the chosen room for that session (unless changed to resolve a clash).  Please ensure that any exam start times are changed in line with current [JCQ regulations](https://www.jcq.org.uk/exams-office/ice---instructions-for-conducting-examinations/). ![A screenshot of a computer AI-generated content may be incorrect.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-09-02-00-3188-AM.png?width=481&height=432&name=undefined-Apr-10-2026-09-02-00-3188-AM.png) #### **Assign invigilators to a room** Click on the **Assign invigilators** button to add staff to a room.  The list of names will reflect the staff who were allocated to the exam season as invigilators.  Click the box next to the name(s) of the staff you want to assign to the room and click on Confirm.  If a staff member is already allocated as a Facilitator for the current session, a flag will be displayed in the **Has other assignments** column.  Please refer to current [JCQ regulations](https://www.jcq.org.uk/exams-office/ice---instructions-for-conducting-examinations/) with regards to the number of invigilators required for each room. #### **Edit a room layout** The default exam room layout for an exam room is defined in the **School** -\> **Room Management** area, but room layouts can be changed for individual sessions.  Click on the **Edit layout** button for the relevant room. The room capacity cannot be changed, but the Rows and Column values can.  In the example below, the room has been originally set up with 20 rows and 12 columns. Changing the Rows to 6 means that 72 seats will be available when seating candidates, rather than 240, for this session only. The layout for other sessions using this room will be unchanged. Clicking on **Custom** layout type will allow you to create your own room layout, in the same way as with standard GO 4 Schools Seating plans.  A room layout cannot be changed once it has candidates seated in it. ![A screenshot of a computer AI-generated content may be incorrect.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-09-02-00-5676-AM.png?width=670&height=339&name=undefined-Apr-10-2026-09-02-00-5676-AM.png) - [General](https://supporttest.go4schools.com/mis/general?hsLang=en-gb) - [Academic Year Set Up](https://supporttest.go4schools.com/mis/academic-year-set-up?hsLang=en-gb) - [Student records](https://supporttest.go4schools.com/mis/student-records?hsLang=en-gb) - [Courses](https://supporttest.go4schools.com/mis/courses?hsLang=en-gb) - [Timetables](https://supporttest.go4schools.com/mis/timetables?hsLang=en-gb) - [Cover management](https://supporttest.go4schools.com/mis/cover-management?hsLang=en-gb) - [Exams](https://supporttest.go4schools.com/mis/exams?hsLang=en-gb) - [Reports](https://supporttest.go4schools.com/mis/reports?hsLang=en-gb) - [MIS Communications](https://supporttest.go4schools.com/mis/mis-communications?hsLang=en-gb) - [Settings](https://supporttest.go4schools.com/mis/settings?hsLang=en-gb) - [Census](https://supporttest.go4schools.com/mis/census?hsLang=en-gb) - [Staff records](https://supporttest.go4schools.com/mis/staff-records?hsLang=en-gb) - [Roles and Permissions](https://supporttest.go4schools.com/mis/roles-and-permissions?hsLang=en-gb) - [Admissions](https://supporttest.go4schools.com/mis/admissions?hsLang=en-gb) - [Agencies and agents](https://supporttest.go4schools.com/mis/agencies-and-agents?hsLang=en-gb) - [Video Guides](https://supporttest.go4schools.com/mis/video-guides?hsLang=en-gb) Copyright © 2026, GO 4 Schools