---
title: Managing group memberships
description: Managing group memberships | Help & Support — GO 4 Schools
---

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# Managing group memberships

#### **Permissions**

To manage group memberships you will need the two permissions highlighted below from the Curriculum section.

![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-25-3280-AM.png?width=670&height=241&name=undefined-Apr-10-2026-10-23-25-3280-AM.png)

 

#### **Group memberships - adding new students to groups using a CSV upload**

The upload can be used for adding students to groups, as well as moving them between groups and removing them from groups. 

**Curriculum \> Groups \> Groups CSV upload -** this page will allow the quick upload of a CSV file to populate group memberships.  If a new subject has been created in '**Courses**' (please refer to guide [Curriculum management - courses](https://supporttest.go4schools.com/mis/curriculum-management-courses?hsLang=en-gb)) the upload will create the new groups and memberships.  The file content must be structured in the following way to be processed:

- It **must** contain specific headers for student information, either: 
    1. Surname, FirstName, Dob, Sex
    2. UPN
    3. Surname, FirstName, Dob, Sex, UPN
- It **must** also contain headers for group membership changes, either: 
    1. SourceSubjectName, SourceGroupCode
    2. DestSubjectName, DestGroupCode
    3. SourceSubjectName, DestSubjectName, SourceGroupCode, DestGroupCode
- If either the source or destination is omitted it will format as empty, refer to the table below for outcomes.

- The following are the two most common examples of formatting: 
    1. Surname, FirstName, Dob, Sex, SourceSubjectName, DestSubjectName, SourceGroupCode, DestGroupCode
    2. UPN, SourceSubjectName, DestSubjectName, SourceGroupCode, DestGroupCode
- Each value should be separated by commas(,).
- Each row should contain information about a single student.
- If a non-existent group is mentioned in destGroupCode, the group will be created as the data is added.

 

Source subjects and groups can be left blank for new groups. For group changes see the table below for actions:

| SourceSubjectName | DestSubjectName | SourceGroupCode | DestinationGroupCode |  |
| --- | --- | --- | --- | --- |
| Y | N | Y | N | Remove student from the source group |
| Y | Y | Y | Y | Move student from the source group to dest group |
| N | Y | N | Y | Add student to dest group |

 

**Examples:**

Using names:![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-23-0763-AM.png?width=670&height=151&name=undefined-Apr-10-2026-10-23-23-0763-AM.png)

Using UPN:

![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-24-2100-AM.png?width=670&height=191&name=undefined-Apr-10-2026-10-23-24-2100-AM.png)

**To download/upload existing group memberships**

Set the academic year, subject year group, and effective date for changes. CSV files can be browsed or dragged for upload. Existing group memberships can also be downloaded for amendments to be made and then reuploaded.  Academic year, subject year group drop downs must be selected in order to access the '**Download current memberships'** button.  

The group download option supports the [Academic Year set up](https://support.go4schools.com/mis/mis-academic-year-set-up) when updating group memberships. 

 

![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-23-5184-AM.png?width=670&height=191&name=undefined-Apr-10-2026-10-23-23-5184-AM.png)

The file format is a CSV, if a non CSV is uploaded then a message for 'Unsupported file format' will display. 

### When uploading group memberships the file will be validated and the following error codes will show:

**Error code 1**, the CSV contains duplicate rows

**Error code 2,** the student detail is wrong and the student cannot be found for that academic year

**Error code 3**, the subject cannot be found.  Subject is found using the course name, academic year and student year group

**Error code 4**, the student already exists in a group with the same name

**Error code 5**, the CSV contains 2 rows that try to add the same student to 2 different groups from the same subject. 

**Error code 6**, the group membership overlaps with the current data

![A screenshot of a computer

Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-24-9564-AM.png?width=670&height=383&name=undefined-Apr-10-2026-10-23-24-9564-AM.png)

#### **Managing group memberships on the group page**

From the main menu Groups can also be accessed from **Curriculum \> Groups \> Groups.** The listing page will contain all groups within all subjects, and can be quickly searched or filtered by year group. Groups can also be added from this page via the **+Add group** link (please refer to [Adding groups](https://support.go4schools.com/mis/adding-groups) guide). 

![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-23-2900-AM.png?width=670&height=146&name=undefined-Apr-10-2026-10-23-23-2900-AM.png)

Students can be added to or removed from teaching groups by clicking on the group name.

The group page has an ‘**Effective date’** to set up changes to group memberships in the future, with a link to the timetable versions if applying to a new timetable, plus an audit trail is also available of historic changes. 

![A screenshot of a computer

Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-25-8243-AM.png?width=670&height=135&name=undefined-Apr-10-2026-10-23-25-8243-AM.png)

 

In the students block use **+Add students** to access the student picker to add students to groups. 

![A screenshot of a computer

Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-23-8750-AM.png?width=670&height=497&name=undefined-Apr-10-2026-10-23-23-8750-AM.png)

 

#### **Move, copy or remove from group memberships**

From the Group listing page, select a group and then select individual students from the group list and then using the '**Selected items'** menu options for **Move** or **copy** students to groups or **Remove** students can be completed. 

![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-26-1510-AM.png?width=574&height=294&name=undefined-Apr-10-2026-10-23-26-1510-AM.png)

 

To 'Move' a student a modal will require the destination details of the students. If students are already in the target group then for a move action, students will be removed from the source group but no change will occur in the target group:

![A screenshot of a computer

Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-24-6918-AM.png?width=670&height=488&name=undefined-Apr-10-2026-10-23-24-6918-AM.png)

To copy students to a group, in the modal add the destination subject and group details and then click **Save**. 

![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-24-4261-AM.png?width=670&height=469&name=undefined-Apr-10-2026-10-23-24-4261-AM.png)

There is also an option to download all students in a group by selecting the '**Download CSV'** option. This download can be used to upload to group memberships if required.

![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-10-2026-10-23-25-5526-AM.png?width=670&height=149&name=undefined-Apr-10-2026-10-23-25-5526-AM.png)

The CSV will have all key information for the students:

| Last name | First name | DoB | Sex | UPN | Reg | Group name | House | YG |
| --- | --- | --- | --- | --- | --- | --- | --- | --- |
| Clee | Tatyana | 01/01/2013 | F | U000001608555 | 7J | 7C1/Ar | Shakespear | 7 |

 

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