The listing page for dietary requirements is accessed via the main menu and People > Students > Medical > Dietary requirements. As per other medical areas the main types of the dietary requirements are set up in Terminologies and can be managed by the school to add in custom types.
See Terminologies guide.
The listing page has the options to:
- Add a new dietary requirement for one or multiple students
- Filter by year group or all students
- Filter by a specific dietary requirement, e.g. Vegetarian
- Select items and download as a .csv
- Select an individual student record to view more details, documents, and the audit trail of the record.
Permissions relating to dietary requirements
To view the summary details of the dietary information staff will need the 'Can view simple student dietary information' permission, found in the 'Medical' drop-down. To view the detail, including attached information, staff will also need the 'Can view detailed student dietary information'. To manage (add/remove/edit) information relating to dietary requirements they will also need the 'Can manage student dietary information' permission.
To add confidential dietary documents, the additional permission of 'Can manage confidential dietary requirement documents' will need to be given. This can be found in the 'Document' section.
Adding a dietary requirement
From the listing page select ‘+Add dietary requirement’ to access the modal to record the detail; the requirements will show as a drop down list from the terminology service.
Then ‘Select student’ to view the student selection modal, students can be searched for by typing their name in the search box or by searching through year groups/subjects.
When added then click ‘Save’. The dietary requirement will now show in the listing page, from here select the student by clicking on their name.
You can select the link from the dietary requirement to access the detail of the record, from here you can also add documents and view the audit trail of changes to the record.
Documents can be added by drag and drop, browsing or a URL linked to a document held outside the MIS. When added, documents can be marked as confidential which only allows them to be viewed by those with the ‘Can view detailed student dietary information' permission.
Adding a dietary requirement from the student record page
A dietary requirement can also be added via the student record page by using the ‘+Add new dietary req.’ from the dietary requirements block. The modal is the same as above and can be completed with required information.
Once added to the student record page the requirement can be selected, and more detailed information and documents added, as per the medical conditions page.
Viewing dietary requirements
To view the data populated for student dietary requirements this can be done via:
- The dietary requirements listing page, People > Students Medical > Dietary requirements
- The individual student record page, 'Dietary reqs.'
- Student attributes, see student attributes for more information about management of the display
- If enabled to show on the student profile page, dietary requirements can be made visible to staff on the student page, via the '+' icon
- If included in an attribute set dietary requirements will display in the data explorers
- If included in an attribute set to show in markbook pop-outs.