--- title: Checklist for End of Academic Year (Welsh Schools) description: Checklist for End of Academic Year (Welsh Schools) | Help & Support — GO 4 Schools --- [Skip to content](https://supporttest.go4schools.com/wales/checklist-for-end-of-academic-year-welsh-schools#main-content) English - United Kingdom Show submenu for translations ![GO logo](https://supporttest.go4schools.com/hubfs/GO-logo.svg) - Home - Products - Pricing - Blog - Company Open main navigation Close main navigation - Home - Products - Pricing - Blog - Company - English - United Kingdom Show submenu for translations - Contact us Contact us How can we help you? - There are no suggestions because the search field is empty. 1. [GO 4 Schools for Wales](https://supporttest.go4schools.com/wales?hsLang=en-gb) 2. [General](https://supporttest.go4schools.com/wales/general?hsLang=en-gb) # Checklist for End of Academic Year (Welsh Schools) #### **Checking Subjects and Qualifications** | Check correct qualification assigned to correct subject. Are Y12 subjects using AS or ALevel QADs? [**Video Assigning Subjects and Qualifications**](https://support.go4schools.com/en/support/solutions/articles/80001065263) | Check from ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=64&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)ANALYSIS SETUP **\> Subjects and Qualifications** | | | | --- | --- | --- | --- | | Ask exams officer to check QADs – ensure QADs match entries. | Check with exams officer. | | | | Check there are no discount codes missing (e.g. art) in Y10 – Y13 for subjects that count in performance tables. | Check from ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)ANALYSIS SETUP **\> Subjects and Qualifications** Click on spanner to manage subject settings directly from Subjects and Qualifications page. Click **Change qualification** link and **Choose qualification**. Selecting the correct one will pull discount code through (some subjects which do not count in performance tables will not have a discount code). Refer to **[QiW](https://www.qiw.wales/qualifications/search?lang=en)** for discount codes. | | | | Check if any warning flags ![A newer version of this qualification is available.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-4133-AM.png?width=12&height=12&name=undefined-Apr-08-2026-09-42-43-4133-AM.png) are showing qualification withdrawn on QiW site. | Check QiW site and refer to exams officer. | | | | Warning flags ![A newer version of this qualification is available.](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-4133-AM.png?width=12&height=12&name=undefined-Apr-08-2026-09-42-43-4133-AM.png) show against qualifications that do not have a discount code and therefore do not contribute to official KPIs. | Check these are only for subjects that you are not expecting to count in performance tables. | | | | Ensure you have both maths and maths-numeracy, and English/Welsh language and English/Welsh literature. | If numeracy or literature are not being taught until Y11, you may wish to copy grades from maths or language for Y10 into a markbook for maths-numeracy and literature. | | | | KS4 science: Check you have markbooks for each of the qualifications being studied.  If students are doing individual sciences you will need a mark book for each, using the correct QAD for each subject. | Use feed rules if groups from your timetable don't match the subjects being studied. | | | | Any subjects where students are being entered for different levels e.g. NCFE Level 1 and Level 2 Certificates or Technical Awards, or BTEC Extended Cert and Certificate (more often seen with L2 subjects in sixth forms) | Need a separate markbook for each version of the qualification that students will be awarded. | | | | Check that no subjects have been marked as Exclude from stats that should be included. | Check from ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)ANALYSIS SETUP **\> Subjects and Qualifications** | | | | If a copy of a subject has been created and there are therefore two subjects with the same QAD, check that one of them has been marked Exclude from stats. | Check from ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)ANALYSIS SETUP **\> Subjects and Qualifications** | | | | Decide if you need analysis of specific statistics for non-timetabled subjects e.g. First language, twilight GCSEs.      If markbook/subject statistics is not required then upload results as an actual grade by QAD code (making sure you use the correct date of award). Otherwise create subject via feed rules to see subject level statistics. Either way, these subjects where relevant will be included in your headline performance measures. | Use feed rule to create subjects that do not already exist if you need subject level analysis. | | | | KS3: Are English, science, maths & Welsh using subject specific grading schemes?  If using an internal grading scheme, choosing the corresponding version of the grading scheme will create statistics on the year group page. | Click on spanner to manage subject settings.  **Change qualification \> Choose qualification select relevant school- scheme/QAD code**. | | | #### **Creating new subjects /copying subjects** | If need to create a new subject, e.g. Twilight GCSE in preparation for uploading and analysing exam results. | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)TIMETABLE SETUP**\> View feed rules** **Add a new rule** **Add one of more students to a group in a new or existing subject** Can select student from existing groups or search by student name. | | | | --- | --- | --- | --- | | If need to copy/move a subject or group | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)TIMETABLE SETUP**\> View feed rules** **Add a new rule**  **Copy/move groups from one subject into a new or existing subject** | | | | If Y12 students are entered for AS exams you may want to create separate mark books with AS qualifications to analyse results. | Use Feed rules to create subjects | | | #### **Locked Students, Subjects and Group Membership Tool** | Students in Year 11,12,13 who are taken off roll in your MIS after PLASC will remain in GO 4 Schools and are locked so they will be included in your statistics.   Schools can request via a ticket that students, or whole year groups (e.g. Y12) are not locked. | | | | | --- | --- | --- | --- | | Subjects are locked for all year groups in summer term, to freeze group memberships. See guide on **[Locking Subjects](https://support.go4schools.com/en/support/solutions/articles/80000800384)**. | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)TIMETABLE SETUP**\> View feed rules** **to Add/remove subject lock** | | | | Group memberships can be amended for locked subjects.  See guide on **[Locking Subjects](https://support.go4schools.com/en/support/solutions/articles/80000800384)**. | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)TIMETABLE SETUP**\> View feed rules** **Manage locked subjects/groups** | | | #### **Preparation for Exam Results** | Have results from early entries taken in previous exam season been uploaded? | | | --- | --- | #### **Results Days** [**Guide to Exam Results**](https://support.go4schools.com/en/support/solutions/articles/80001053675) | Place embargo on access to exam results May need to consider who has school manager access and remove prior to the embargo. | ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-8854-AM.png?width=62&height=64&name=undefined-Apr-08-2026-09-42-43-8854-AM.png)SCHOOL SETTINGS **\> Contact details & settings \> Settings** | | | | --- | --- | --- | --- | | Do you want students/parents to view results as soon as embargo is lifted (or later in day, allowing staff access earlier)? Parents of leavers can access GO 4 Schools until the end of the academic year.  Note. If you have promoted students into the new academic year in the MIS before results day, parents of leavers will lose access to GO 4 Schools. Student access is dependent upon the student being in the Active Directory. | Use ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-6611-AM.png?width=64&height=64&name=undefined-Apr-08-2026-09-42-43-6611-AM.png)ACCESS CONTROL & DATA SHARINGto turn off visibility in addition to placing embargo. | | | | Do you have any results that are not in MIS? E.g. some BTECs, other vocational qualifications. | Obtain these results and ensure they are also uploaded to GO 4 Schools. | | | | Extract results from MIS/Awarding body as csv | | | | | Check grade types match what is expected in GO 4 Schools i.e. must use official grades. e.g. Pearson Tech Award has grade Level 2 Pass, whilst AQA Technical Award has grade L2 Pass. Some MIS may output A\* as \*.  Where alias grades have been used in markbooks, the actual grade names and **not the alias** must be used for uploading actuals. | | | | | Combined science – grades must be uploaded as BC, AA etc. | | | | | Subject headings need to match subject names in markbooks. | | | | | Does csv include DOB and sex? | Add to spreadsheet as this will be needed for upload.  Alternatively, can upload using UPN. | | | | Ensure .csv in correct format for upload | Refer to [**grade file formats**](https://support.go4schools.com/en/support/solutions/articles/80000779669) Use [**grade file conversion tool**](https://support.go4schools.com/en/support/solutions/articles/80001045232) | | | | Need a reminder on how to upload results? See videos on - [**Grade File Conversion Tool**](https://support.go4schools.com/en/support/solutions/articles/80001045232) - **[Uploading exam results using QAN and UPN](https://support.go4schools.com/en/support/solutions/articles/80001045219)** | In video guides under Data management videos. | | | | Are there results for students/subjects that are not in a markbook in GO 4 Schools e.g. Polish, Portuguese, private entries for students on roll? | Upload using QAD in place of subject name. | | | | Are you uploading using a QAN for a qualification which can have a different discount code depending on syllabus? E.g. Art & design. | Use qualification code generated by GO 4 Schools.     See **[qualifications with syllabuses page](https://www.go4schools.com/schools/QualificationSyllabuses.aspx)**. | | | | Results for AS qualifications should not be uploaded into subjects that are using an A Level QAN.  Create a separate subject if you want to look at subject stats or upload using QAN code. | Use Feed rule to create a separate subject or upload using QAN. | | | | Consider changing Tracking & Progress preferences to track on Actual grade. Preference will remain for previous academic years. | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)ASSESSMENT**\> Grade & residual settings** **Tracking and progress preferences** | | | | Review grade settings as to how actual grades are included in target and projected grades. Settings will determine default. If actual grades are included in some grade types this should be reviewed after uploading results. | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)ASSESSMENT**\> Grade & residual settings** Individual users can override default on page by page basis using **Change** tool at top of year group statistics. | | | | On results day, lift embargo to enable all staff to view results and analysis. | ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-8854-AM.png?width=29&height=64&name=undefined-Apr-08-2026-09-42-43-8854-AM.png)SCHOOL SETTINGS **\> Contact details & settings \> Settings** | | | | If you turned off visibility to students/parents in addition to the embargo, turn visibility back on as and when you want to release results to students/parents. | Use ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-6611-AM.png?width=30&height=64&name=undefined-Apr-08-2026-09-42-43-6611-AM.png)ACCESS CONTROL & DATA SHARINGto turn on visibility. | | | #### **Key Stats – Including/Excluding students** You will want to ensure that your key stats accurately reflect data that will be reported in performance tables as far as possible.  You are able to control which students are included/excluded from statistics within GO 4 Schools. For example, you may want to consider | Pupils arriving from England with a 9-1 GCSE in English or mathematics at the start of Year 11 will be expected to also complete the new Welsh specification GCSEs in English/Welsh and mathematics and mathematics-numeracy. However, if they arrive part way through Year 11, they can be classed as FEWBES and be disaggregated from school performance measures.  You can use the student statistic rule to discount these students. | Use “**Student Statistics rule**” to exclude from stats. ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-6611-AM.png?width=30&height=64&name=undefined-Apr-08-2026-09-42-43-6611-AM.png)STUDENTS **\> Student Attributes \> Student Attributes \> Student statistics rule** (in special attributes) Add a set of values for this academic year. | | | | --- | --- | --- | --- | | If you have used “Student Statistics rule” special attribute in previous years ensure values were timestamped to relevant academic year. | | | | #### **Student Attributes** | Review Student Attributes | | | | | --- | --- | --- | --- | | Is data up-to-date in MIS e.g. FSM, SEN/ALN, EAL | Data in attributes can be downloaded as a csv, or download via year group explorer for use to check values. | | | | Do your school created custom attributes have up-to-date values? | ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-6611-AM.png?width=30&height=64&name=undefined-Apr-08-2026-09-42-43-6611-AM.png)STUDENTS **\> Student attributes \> Student attributes** View **Manage values** | | | | Review use for analysis of attainment data – are these the focus groups you want to analyse? | ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-6611-AM.png?width=30&height=64&name=undefined-Apr-08-2026-09-42-43-6611-AM.png)STUDENTS **\> Student attributes \> Student attributes** view **settings** – untick **Use for analysis of attainment** for groups not required for analysis. | | | | Are there any focus groups you will want to analyse results /track on for which you havent set up any student attributes e.g. FSM/sex, ability band or intervention groups (specific timestamped) | Focus groups are created by creating a student attribute with setting **Use for analysis of attainment**. **Create a new student attribute** button appears at bottom of Student attribute page ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-6611-AM.png?width=30&height=64&name=undefined-Apr-08-2026-09-42-43-6611-AM.png)STUDENTS **\> Student attributes \> Student attributes** | | | | Create two to three spare student attributes that can be used for analysis of key groups post results and academic year roll over, as it is not possible to create new attributes in previous academic years. | ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-6611-AM.png?width=30&height=64&name=undefined-Apr-08-2026-09-42-43-6611-AM.png)STUDENTS **\> Student attributes \> Student attributes** | | | #### **Academic Year Changeover** | Setting students group membership in your MIS to the start of term rather than to the first day back for students, will mean that students appear in groups in GO 4 Schools on the training days. See Knowledge Base on [**Academic year changeover**](https://support.go4schools.com/en/support/solutions/articles/80001031646). | | | | | --- | --- | --- | --- | | SIMs schools can choose to add pre-admission students into GO 4 Schools on the morning of the admission date even if they have not been admitted in SIMs. | ![Icon Description automatically generated](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-8854-AM.png?width=29&height=64&name=undefined-Apr-08-2026-09-42-43-8854-AM.png)SCHOOL SETTINGS **\> Feed settings**  select checkbox to **Add pre-admission students when admission date is reached** | | | #### **Analysing Results** | May want to make Actual grade default preferred progress grade (from grade settings). Alternatively, can use the Exam focus button on subject pages, which then displays the Actual grade as the preferred tracking grade.     ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-44-0750-AM.png?width=173&height=25&name=undefined-Apr-08-2026-09-42-44-0750-AM.png) | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png)ASSESSMENT**\> Grade & residual settings** you to set Actual grade as preferred progress grade for Y11 whilst continuing to use existing progress grade for other year groups. | | | | --- | --- | --- | --- | #### **Reports** | Creating snapshot views for cumulative data Useful to take a snapshot at end of year, could be useful as a baseline for start of next year. | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png) REPORTS & SNAPSHOTS **\>  Manage \> new report** | | | | --- | --- | --- | --- | | Creating a snapshot after uploading actuals gives a useful broadsheet of all results data. | ![](https://supporttest.go4schools.com/hs-fs/hubfs/undefined-Apr-08-2026-09-42-43-1813-AM.png?width=19&height=64&name=undefined-Apr-08-2026-09-42-43-1813-AM.png) REPORTS & SNAPSHOTS **\>  Manage \> new report** | | | | Snapshots can be viewed: - Stats pages for Year group and Subject - Explorers - Markbooks - Student page | | | | #### **Explorers** | Review sets of columns  You may want to tidy up the grouping and delete any sets that are no longer required. | **New year group explorer \> Manage my sets of columns** | | | | --- | --- | --- | --- | #### **Attendance** | Schools using Attendance Tier 2 or 3: Review and resolve any missing marks, as marks cannot be amended after the rollover to the new academic year. | **Attendance \> MANAGE ATTENDANCE \> Session Attendance**  Liaise with the attendance officer. | | | | --- | --- | --- | --- | | Schools using Attendance Tier 1: Best practice is to perform a final flush through for the whole academic year to ensure up-to-date data as attendance is not editable after the rollover to the new academic year. The latest version of the feed tool will enable you to do this for the whole year and is not limited to 2-week blocks. | [**Flushing a full set of attendance marks**](https://support.go4schools.com/en/support/solutions/articles/80000849403) Liaise with the school attendance officer and network manager. To check if you have latest version of feed tool: **School \> SCHOOL SETTINGS \> Status & healthcheck** Latest version is 2.3.4 (or 2.2.7 if not running at least .NET 4.7.1 on MIS server) | | | #### **Homework** For schools using the homework module: | Consider tidying up homework tasks and deleting any that are no longer required. Deleting homework tasks with resources attached will reduce your file storage usage. | | | | | --- | --- | --- | --- | | Consider linking homework tasks to schemes of learning to tidy in preparation for next year. | Refer to the section on Schemes of Learning in the [**Homework Module Guide**](https://support.go4schools.com/en/support/solutions/articles/80000794662) | | | #### **Behaviour** For schools using the behaviour module: | Consider if you want to make any changes to your behaviour classifications or event actions for next year.  Behaviour classifications cannot be deleted if they have been assigned during the academic year. Change visibility now to retire event, then next academic year you can delete the event. | Review from **Behaviour \> MANAGE \> Behaviour classification** Select **No staff** from **Visibility** for events no longer needed to retire event | | | | --- | --- | --- | --- | #### **Seating Plans** For schools using the seating plans module: | Data sets for seating plans can be reused.     Check where academic-year specific student attributes are being used as these may need to be updated in the new academic year. | **Teacher (or User) \> SEATING PLANS \> Seating plan data sets** Button: **Reuse datasets from last years subjects** | | | | --- | --- | --- | --- | | Room layouts created in previous academic years will be available in the new academic year. But seating plans cannot be created until GO 4 Schools has received the first feed of the new year with details of which students are in which groups. | | | | - [FAQs](https://supporttest.go4schools.com/wales/faqs?hsLang=en-gb) - [General](https://supporttest.go4schools.com/wales/general?hsLang=en-gb) - [Reports](https://supporttest.go4schools.com/wales/reports?hsLang=en-gb) - [Curriculum Management](https://supporttest.go4schools.com/wales/curriculum-management?hsLang=en-gb) - [General User Guide](https://supporttest.go4schools.com/wales/general-user-guide?hsLang=en-gb) - [Data Management](https://supporttest.go4schools.com/wales/data-management?hsLang=en-gb) - [Video guides](https://supporttest.go4schools.com/wales/video-guides?hsLang=en-gb) - Home - Products - Pricing - Blog - Company [![GO logo](https://supporttest.go4schools.com/hubfs/GO-logo.svg "GO logo")](https://www.go4schools.com/) [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, GO 4 Schools