---
title: Exemplar Implementation Plan for Welsh Schools
description: Exemplar Implementation Plan for Welsh Schools | Help & Support — GO 4 Schools
---
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1. [GO 4 Schools for Wales](https://supporttest.go4schools.com/wales?hsLang=en-gb)
2. [Data Management](https://supporttest.go4schools.com/wales/data-management?hsLang=en-gb)
# Exemplar Implementation Plan for Welsh Schools
### INTRODUCTION
The aim of this document is to help you maximise your use of GO 4 Schools and make the transition for your staff to a new system as efficient and easy as possible. All the set-up steps in the pre-training guidance should be completed, and this document is for use following your training session to act as a prompt. It should give you a guide of what you now need to plan and a work order for the additional set up steps and the delegation of responsibility for each of the key areas in GO 4 Schools.
Lots of information would have been covered in the training session if you have purchased all the modules. We advise schools to consider booking an additional training session after they have gone through the initial data uploads and markbook set up, we can provide you with guidance on how to make the best use of the available time, so please do call us to discuss your needs after reading this document. It may also be useful to have this document with you during the training session.
The topics covered in this document are relevant to all schools using GO 4 Schools, whether they are using the full version or the starter version.
### EXEMPLAR MANAGEMENT STRUCTURE
#### Central Control
This is an approach where a member of SLT and/or the Data Manager have complete control of the data in GO 4 Schools, this will include:
- Set-up and uploading of ALL grades required
- Set-up of all qualifications and QAD codes
- Central control and set up of markbooks; using the copy function and usually used for summative grade collection only, though this can include a prescriptive assessment policy to be applied across curriculum areas.
- Behaviour module: SLT set up centrally.
#### Delegated set up
This is an approach where schools allow some flexibility across the school and delegate partial responsibility to middle leaders:
- Set-up and uploading of KEY grades (External targets, Teacher targets) but including projected grades (editable by staff).
- Qualifications and QAD codes set up by Middle Leaders and verified by the Exams officer.
- Middle Leader set-up and control of markbooks, may include ‘Model 1’ assessment reference guides (including summative grade collection), but enables curriculum leaders to utilise the markbook assessment functionality to track assessments.
- Behaviour module: Heads of Progress/Year with SLT link setting up behaviour events and classifications
Depending on the school context it is important that you consider your plan for implementation, a model which is a combination of the above may also be suitable for your school. See Pre-Training Guide for information on Model 2 - Centrally Supported Implementation of markbooks.
***Please note: it is important to agree the approach for set-up prior to assigning qualifications to subjects via the ‘Subject and qualifications’ page. This is to prevent you needing to reset the markbook (removing the QAD) if you wish to copy a common template into all subjects.***
### EXEMPLAR IMPLEMENTATION TIME PLANS
#### Pre 6-week health check
It is useful to have a timeline for your implementation based on what you need to achieve by specific dates in your school. This is dependent on the time of year GO 4 Schools was purchased and the capacity of your staff and management teams. We recommend that you consider the training of all staff across the school alongside the set up of each core function of GO 4 Schools.
The 6-week health-check can be done via an online meeting or a 90 minute visit by your educational consultant. This tends to focus on:
- A question and answer session of any issues encountered following your initial training session.
- An overview of next steps to move forward in your implementation.
- A health check review of your set up and data added to GO 4 Schools.
#### Pre 6-month health check
We hope that after 6 months you have embedded key areas of GO 4 Schools with your staff across the school. The health check will pin-point any key areas of missing data and review your set up. It is again an opportunity to discuss next steps with your educational consultant or trouble shoot any processes and learn more about the data outputs available.
### IMPLEMENTATION SET-UP STEPS
The set-up steps below are recommended for all schools regardless of which version of GO 4 Schools you’re using. Following training you may wish to consider your timeline and allocating responsibility for specific steps to key personnel.
| **Task** | **Instructions** | **Checklist** | **Action** |
| --- | --- | --- | --- |
| Access control | People \> Staff access and permissions, or People \> Staff access and permissions \> Roles and permissions Check settings for all staff. | Check with IT manager for staff on active directory if not visible. Remove remote access for cover staff or teaching assistants. Limit manager access rights for each module available. | Est. time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Grades set up | Go to the Grades page following the menu link: Curriculum \> Grades and Residual Settings See [School Managers Guide](https://support.go4schools.com/en/support/solutions/articles/80000768881) for further details and descriptions of each grade type. - Select preferred grade types - Rename grades as required - Select for calculated baseline | Progress grade\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Target grade\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Set External target Set Teacher target Set Target visibility Set Aspirational grade Set Additional grade Set Current grade visibility Set Projected grade Set Honest grade Set Actual grade Set Baseline grade (if used) | Est. time: 10 minutes Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Feed Rules | Follow to get to the page: Manage \> View Feed Rules Review curriculum offer and set up feed rules to create subjects not showing from your timetable, this will then enable the assignment of QAD codes to all subjects. | Common feed rules: Copy Science groups into Chemistry, Physics, Biology for Y11 Copy Science groups into Chemistry, Physics, Biology for Y10 Copy Science groups into Additional Science Copy Science groups into Additional Science Copy English to English Literature for Y10 Rename subjects | Est. time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Move new subjects into departments | Curriculum \> Departments, add subjects to new departments by typing in the department name to subjects in the unknown department. | • All subjects showing under correct departments | Est. time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: | |
| --- | --- | --- | --- | --- |
| If markbooks module available: Set up a template markbook | From any subject page or from the Curriculum \> Subjects and qualifications page using the spanner icon. Use the ‘edit markbook’ link to set up a new markbook. Consider if report attributes are to be collected in markbooks and your approach to data collation i.e. data drops or live assessment. | • Set correct QAD codes for formal examination courses An Internal grading scheme will need to be set up for non-exam courses Markbook QADs: Y11 Y13 Y12 Y10 | Est. time: 90mins to 3-4 hours depending on size of school. Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: | |
| QAN/QAD code set up | Follow: Curriculum \> Subjects and Qualifications Create before entering target grades to match grade type. Options: Central set-up by Exams officer (Subjects and qualifications page) Curriculum Leader set up with markbooks (will require access to correct QAD codes) use the ‘edit markbook’ link from the subject page. **Tip:** Using a peer approach between your Curriculum Leaders can also be used to support consistency in set up of markbooks. | Markbook QADs – check if full or fine grades: Y11 Y13 Y12 Y10 Y9 Y8 Y7 NB: SLT link managers may want to have an overview of subject area set up and have a clear timeline for each Key stage. Check discount codes Check QAD codes against entries | Implem | Implementation plan: Phased for curriculum Leaders Central set up Due date:\_\_\_\_\_\_\_\_\_\_\_\_\_ Lead Subject areas Peer to peer subjects \_\_\_\_\_\_\_\_\_\_ +\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_ +\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_ +\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_ +\_\_\_\_\_\_\_\_\_\_\_\_ Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ |
| Subject settings | Curriculum \> Subjects and qualifications Check settings for all subjects in all year groups. | Exclude from stats i.e. reg groups Set as tutorial subjects Set as pastoral subjects Hide subjects Hide formative assessments | | |
| --- | --- | --- | --- | --- |
| Grades Upload | Follow: Manage \> Grades - Upload external target grades for all year groups **Tip**: Can be done as a single file using the ‘Grade file conversion’ link. Upload other grades as required i.e. adjusted external target data sets. | External Target data: Y13 Y12 Y11 Y10 Y9 Y8 Y7 | Teacher Target grade: Y13 Y12 Y11 Y10 Y9 Y8 Y7 | Est. time: 60 mins (there may be some time required to edit the CSV spreadsheet into the format required to upload into GO 4 Schools). Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Internal grading schemes and Assessment schemes | If the school has an internal grading scheme for KS1 to KS3 this will need setting up prior to markbook set up. Follow: Curriculum \> Internal grading schemes **Tip**: Using the school score, APS and % (numeric relates to the new GCSE grades in England) will track progress and enable consistent application of boundaries in markbooks. | KS3 grading scheme KS3 assessment schemes | Estimated time: 10 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: | |
#### Student Attributes
To customise GO 4 Schools specific to your school needs, as well as the student feed we take from your MIS, you can upload specific student attributes for key groups of students for analysis and tracking.
| **Task** | **Instructions** | **Checklist** | **Action** |
| --- | --- | --- | --- |
| Upload custom attributes | Follow: Curriculum \> Student attributes Common uploads include: Reading age scores, intervention groups, ability bands, National test data. | Review settings for analysis of student attributes from MIS feed Add new custom attributes for tracking focus groups: Intervention Reading ages scores | Estimated time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Customise attribute sets | Follow: Curriculum \> Student attribute sets Review attribute sets using the settings link and create school custom sets to show as ‘pop-outs’ in markbooks and to use for analysis. | Review attribute sets Select to show on student page as ‘full profile’ data. Add custom attributes to new or existing sets Show attribute sets in markbooks. | Estimated time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Upload GL data (CAT, PTM, PTE, PASS) | Follow: Curriculum \> Upload Student attributes | Upload data Manage sets | Estimated time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
#### Documents
Specific documents can be uploaded for each student to be shared with teaching staff and or students and parents. We suggest you do not include sensitive information in this document and use the PDF format so it cannot be edited. Although this document is named an ‘IEP’ in GO 4 Schools it can be any document you require, some schools use this for: Learning passports, behaviour reviews and targets.
A member of staff assigned document manager may upload documentation, you may wish to assign this to SLT, Data Manager, and ALNCO.
| **Task** | **Instructions** | **Checklist** | **Action** |
| --- | --- | --- | --- |
| Set up document types | People \> View/Create Document types | Add specific document types you wish to use in GO 4 Schools. | Estimated time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Upload documents or attach URL | People \> Documents See Document Managers Guide. | Upload documents or attach URL to pupils where required. | Estimated time depends on number of uploads. Allocated to: Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
#### Residual schemes
We would suggest that you have target grades uploaded and you have started to collect progress grades prior to setting up your school residual schemes, this is so you can review the required output sensitivity.
| **Task** | **Instructions** | **Checklist** | **Action** |
| --- | --- | --- | --- |
| Residual scheme settings | Curriculum \> Grades and Residual settings To set the residual outputs required to be viewed in markbooks. | Visibility of Band, Visibility of colour Visibility of value Check Preferred scale (default - simple index) | Estimated time: 5 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Set up Residual schemes | Curriculum \> Residual schemes By default this will be set to GO 4 Schools current model. | Check residual preferred scale i.e index, numeric. Edit residual scheme | Estimated time: 30 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
### ADDITIONAL MODULES
#### Reports
See the [Report Managers Guide](https://support.go4schools.com/en/support/solutions/articles/80000961383) for set up procedures in further detail, key steps to managing
implementation are:
| **Task** | **Instructions** | **Checklist** | **Action** |
| --- | --- | --- | --- |
| Add School logo to assets | Add school or additional logos to be published on the front of the report. Curriculum \> Assets | Upload logo | Estimated time: 2mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Set up report attributes | Add descriptors and values of report attributes i.e. attitude to Learning, behaviour for learning, effort. Curriculum \> Attributes | Attitude to Learning Behaviour for Learning Effort in lessons \_\_\_\_\_\_\_\_\_\_\_\_\_ \_\_\_\_\_\_\_\_\_\_\_\_\_ | Estimated time: 30 mins approx. Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Report template | Review report layout and raise as a support ticket for GO 4 Schools to produce a custom report ( 2 hrs included) | Review template layout Mock up required template Raise support ticket for custom report template | Estimated time: 1-2 hrs Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Manage reports | Schools can set up reports following their reporting cycle across the academic year if they wish by using the start/due date. These will automatically warn staff when they become live, or set up as required. | Set up reports | |
#### Parental Engagement
See [parental settings guide](https://support.go4schools.com/en/support/solutions/articles/80000952743): to set up parental online access and student access to GO 4 Schools.
| **Task** | **Instructions** | **Checklist** | **Action** |
| --- | --- | --- | --- |
| Set up parental online access | People \> Parent Access Download parental details and review in your MIS. Request e-mail address updates from parents and add to MIS. | Download year group parental information Update e-mail contact in MIS Review in GO 4 Schools Check visibility in ‘Settings’ tab of manage\>School contact details and settings. Select visibility for each year group in Parental access page. | Estimated time: 30 – 60 mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by |
| Set up student access | People \> Access control \> Student access To enable student access to GO 4 Schools. | Upload student file format Check visibility in ‘Settings’ tab of manage \> School contact details and settings. Check visibility on ‘Student access page’ | Estimated time: 20mins Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by |
### Behaviour module
See the [Behaviour](https://support.go4schools.com/en/support/solutions/articles/80000845972)module overview for more details.
| **Task** | **Instructions** | **Checklist** | **Action** |
| --- | --- | --- | --- |
| Add behaviour classifications | Assigning positive and negative scores to behaviour groups and types of common events to be recorded by staff. Behaviour \> Classification. | Set up behaviour groups Assign points Add behaviour event type Check priority for group recording | Estimated time: 60 mins approx. Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
| Add event actions | Types of response to behaviour | Immediate actions Follow up actions Mark as standard or detention | |
| Add event actions to behaviour classifications | Link actions to behaviour events | Add immediate actions Set as mandatory, recommended or optional Add follow up actions Set as mandatory, recommended or optional | Estimated time: 60 mins approx. Deadline:\_\_\_\_\_\_\_\_\_\_\_\_\_ Completed by: |
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